News Photos, Video and Broadcast
The Stanford University campus is private property. There are specific requirements and restrictions regarding filming and photography on Stanford University property, including the Redwood City campus and open space areas, such as The Dish walking trail.
Unless otherwise specified in this policy, all filming and photography must be approved in advance by University Communications. Stanford Media Relations accommodates reasonable requests for journalistic, news-related, non-commercial shooting by members of the media involved in Stanford-related news gathering. The subject of all news-related filming or photography must be directly related to the university. All other filming and photography, must be approved in advance by University Communications, which approval will be provided at Stanford’s sole discretion. Commercial filming or photography is generally prohibited on Stanford University property.
Stanford reserves the right to deny permission to film or photograph on university property for any reason. Without limiting the foregoing statement, permission may be denied if the filming or photography creates the potential for: disruption of academic, research, business or student activities; damage to or alteration of university property; disruption of traffic, parking or pedestrian pathways; violations of the university’s privacy policies.
Stanford reserves the right to request that media organizations leave university property for failing to observe these rules.
General rules for journalists
- Journalists must notify the Office of University Communications, or a school or institute campus media relations office, to obtain permission to come on to Stanford University property. Contact E.J. Miranda at email@example.com, or call 650-725-8396. Whenever possible, we request at least 24 hours’ notice.
- Journalists must adhere to the university’s privacy policies. No one at Stanford can be filmed without his or her permission, except at public events to which the public and media have been invited.
- In accordance with the university’s privacy policies, members of the media are prohibited from entering student residences or dining halls. Members of the media are prohibited in all residential areas of the university, including student residences and the surrounding faculty neighborhoods without prior permission from University Communications.
- Journalists must obtain prior permission in order to film or photograph in any interior spaces on university property. This includes administration and office buildings, classrooms, laboratories and dining facilities.
- Journalists are discouraged from doing “person-on-the-street” interviews at Stanford without assistance from Stanford Media Relations. Such interviews, including approaching students, faculty and staff members, are allowed only in White Plaza.
- Journalists working at Stanford are expected to carry appropriate credentials and should be prepared to produce them upon request by university staff.
- News and professional film and photography are prohibited in the Main Quadrangle and Memorial Court (https://campus-map.stanford.edu). Stanford provides high-quality downloadable B-roll for members of the media seeking images of the university’s iconic areas (see below).
- Journalists are prohibited from parking satellite trucks anywhere on university property without permission from University Media Relations, for news purposes, or from Stanford Athletics, for sporting events.
Media Relations is available to assist journalists with filming and photography on university property, including helping to arrange for locations and access when permission to film or photograph has been granted. In many cases, especially if you are not familiar with Stanford, we can save you time and effort. Contact E.J. Miranda at firstname.lastname@example.org, or call 650-724-9161, or 650-725-8396.
Obtaining Stanford News Service photographs
Photographs related to recent press releases can be found at http://newsphotos.stanford.edu. To obtain other photographs of Stanford individuals and events for publication in news media, as well as books and journals, please contact the News Service Library at email@example.com or (650) 725-1943.
News Service photo policy
Photographs provided by the Stanford News Service are to be used – with appropriate credit – for editorial purposes only. Flopping, altering or otherwise embellishing these photos in any way that changes the photographs’ editorial content is prohibited. Images provided for Web use must be resized to low resolution. Permission is for one-time use only. Supplied image files must be deleted after use.
Filming of b-roll, especially of the Main Quadrangle and other iconic areas of the university, is prohibited for privacy reasons and to avoid disruption of academic, research or residential life. Members of the media may request directions to download high-quality, university-produced b-roll of the Main Quadrangle and other iconic areas by contacting Gordon Gurley of Stanford Video at firstname.lastname@example.org
Stanford has broadcast studio facilities available to the news media on a first-come, first-served basis for interviewing faculty and staff. We have the capacity to transmit by VYVX fiber optic for television and by ISDN for radio for live broadcast feeds. For more information contact Stanford Video at (650) 725-0697.
Last updated: January 29, 2018